Finance
Invoice collections desk
Money is owed, but chasing it is nobody’s favourite job, so it happens late and unevenly. The polite customers get chased and the difficult ones get avoided.
A quarter of monthly revenue can sit in overdue invoices, and manual chasing runs about a third slower.
A working prototype with seeded data, built to show the shape of the workflow. It is not connected to a live system, and nothing you press sends anything to anyone.
Outstanding invoices · 1,844,000 total
5 items| Customer | Amount | Action |
|---|---|---|
Kestrel Retail Group INV-2291 · 62 days overdue | 680,000 | — |
Aldridge Textiles INV-2310 · 34 days overdue | 315,000 | — |
Brightwater Supplies INV-2334 · 8 days overdue | 124,000 | — |
Meridian Logistics INV-2288 · 71 days overdue | 490,000 | — |
Nova Print Works INV-2340 · paid, unmatched | 235,000 | — |
Seeded data · nothing is sent anywhere
- Ledger and bank read togetherauto
Invoices matched against actual receipts, including part-payments.
- Paid-but-unmatched removedauto
Nobody gets chased for money they have already sent.
- Ranked by recoverabilityauto
Age, amount and payment history together — not just who is oldest.
- Reminders written to fit the customerauto
Gentle for a six-year payer, firm for a repeat offender, silent for a dispute.
- You approve before anything sendsyou
Chasing the wrong customer costs more than the invoice. A person signs off.
Accounts & finance
What we would build for you
Chasing money is uncomfortable, so it gets postponed, and the accounts that get chased are the polite ones rather than the ones that owe most. We match your ledger against the bank first — so nobody chases a customer who already paid — then rank what is left by age, amount and payment history, and write each reminder to fit the relationship. A six-year loyal payer gets a gentle nudge. A repeat offender does not.
From the blog
- Collections With AI — What It Chases, What Your Team Still Handles
AI can run the routine chase on overdue invoices (reminders, replies, promises to pay). Disputes, payment plans and credit holds stay with your team.
- What to Automate With AI First: 8 Business Processes Mapped
Automate first the process that is high-volume, rule-clear, cheap to get wrong and already has its data. Bitvyas maps 8 processes against that test.
Your version of this will look different.
Different queue, different rules, different place where a person steps in. Tell us how your team handles this today and we will tell you what we would automate — or that it is not worth automating yet.