Use cases

Working prototypes. Run them yourself.

These are not screenshots. Press Run and watch the automated steps go, then see exactly where the work stops and waits for a person. The data is seeded and nothing is sent anywhere.

We have built these for the workflows we get asked about most. The pattern underneath them is the same one we apply to whatever your team repeats.

Recruitment

Screening and scheduling desk

Applications arrive faster than anyone can read them. Each CV takes three to six minutes by hand, there is no consistent rubric between reviewers, and scheduling a single interview turns into a chain of emails.

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Sales

Inbound lead desk

Enquiries land in a shared inbox, on WhatsApp and through the website form. Someone has to notice them, work out who is serious, and reply before the prospect has already spoken to a competitor.

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Finance

Invoice collections desk

Money is owed, but chasing it is nobody’s favourite job, so it happens late and unevenly. The polite customers get chased and the difficult ones get avoided.

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Operations

Request and ticket triage

Work arrives from everywhere — email, WhatsApp, a form, someone stopping you in the corridor. Without a routing system, urgency is decided by whoever asks most persistently.

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Bookkeeping

Supplier reconciliation desk

Every month the purchase ledger has to agree with what suppliers actually billed and what the bank actually paid. Finding the mismatches means comparing statements against your books line by line, by hand.

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Accounting firms

Client document desk

Every close and every filing season, the same documents have to be requested from every client, chased when they do not arrive, and filed against the right engagement. The deadline does not move because a client went quiet.

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Insurance

Renewals & certificates desk

An agency’s revenue is mostly renewals, and renewals are lost quietly — a policy nobody re-marketed, a client who was never reminded, a certificate request that sat for a day while someone was on the phone.

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Legal

Contract review queue

Contracts arrive from every team at once and all of them are urgent. The same non-standard clauses get missed under time pressure, and the review depends on who happens to read it.

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Yours will not look like any of these.

That is the point. These show the shape of the work — one queue, steps that run by themselves, and a person deciding what matters. What we build for you starts from how your team already works.

Tell us what repeats