Bookkeeping
Supplier reconciliation desk
Every month the purchase ledger has to agree with what suppliers actually billed and what the bank actually paid. Finding the mismatches means comparing statements against your books line by line, by hand.
Reconciliation eats days at every month-end, and a mismatch caught late is money quietly lost — a short-paid invoice, a double payment, a bill that never got booked.
A working prototype with seeded data, built to show the shape of the workflow. It is not connected to a live system, and nothing you press sends anything to anyone.
Purchase ledger vs supplier statements · July 2026
5 items| Supplier | Amount | Status |
|---|---|---|
Northwind Packaging 14 invoices this month | 842,000 | — |
Halton Metal Works 6 invoices this month | 310,000 | — |
Apex Chemicals 3 invoices this month | 186,000 | — |
Cedar Freight Services 9 invoices this month | 94,500 | — |
Unrecorded in books 2 invoices on the statement only | 47,300 | — |
Seeded data · nothing is sent anywhere
- Purchase ledger readauto
Invoices pulled from your books, including scanned and emailed copies.
- Matched against statements and bankauto
Line by line on supplier, invoice number, date and amount.
- Mismatches classifiedauto
No matching payment, wrong value, missing from books, or correctly offset by a credit note.
- Amount at risk quantifiedauto
The figure, per supplier, so chasing can be prioritised by what it is worth.
- Your bookkeeper decidesyou
We surface and quantify. Paying, correcting or chasing stays a human call.
Bookkeeping & reconciliation
What we would build for you
Your books only tell the truth if they agree with what suppliers actually billed and what the bank actually paid. Checking that by hand, every month, across hundreds of invoices, is exactly the work that gets rushed at the deadline — which is when a short-payment or a double-payment slips through. We compare your purchase ledger against statements and bank credits on supplier, invoice number, date and amount, sort the mismatches into the ones that matter and the ones that only look wrong, and put a figure on what is at risk so chasing can be prioritised.
From the blog
- What to Automate With AI First: 8 Business Processes Mapped
Automate first the process that is high-volume, rule-clear, cheap to get wrong and already has its data. Bitvyas maps 8 processes against that test.
- GSTR-2B Reconciliation: How to Automate ITC Matching in 2026
Draft GSTR-2B arrives on the 14th and GSTR-3B is due on the 20th: six days for monthly filers. How to automate 2B vs purchase-register matching under IMS.
- GSTR-3B Table 3 Is Locked: What to Automate Before Your GSTR-1 Goes Out
Since July 2025, GSTR-3B Table 3 copies GSTR-1 and can't be edited. Bitvyas automates the checks before GSTR-1 is filed; an accountant approves.
Your version of this will look different.
Different queue, different rules, different place where a person steps in. Tell us how your team handles this today and we will tell you what we would automate — or that it is not worth automating yet.